Between countries party to The Hague Convention No. 12, documents can be certified through an optimized process called an apostille (pronounced « ah-pa-steel »). In countries that are not parties to the Hague Convention No. 12 and require apostille certificates, documents have to go through a more complicated process known as authentication and legalization. In both cases, government agencies must verify notarial confirmations or signatures on the relevant documents. There may be special requirements for certain federal documents, so it would be best to inquire with the issuing body. For example, in cases where an apostille is not an option, business documents must be authenticated. Authentication usually begins with the signing of a document by the party in question and its notarization. Then, district or state officials check the notarial confirmation. Finally, the U.S.

Department of State certifies the document. Albany: This office is open to all services. All visitors are requested to follow COVID guidelines. NYS Department of State Division of Licensing Services 1 Commerce Plaza 99 Washington Avenue, 6th Floor Albany, NY 12231 (Customer Service Hours 9:00 am – 4:30 pm) * Important Note on apostille and certification of authentication services: Apostille and certification of authentication documents may be submitted for processing. Customers can provide prepaid envelopes for priority returns. Priority appointments based on itineraries within two weeks can be arranged at our customer service office in Albany or New York. For more information, please visit Limited On-Street Parking is available for 1 Commerce Plaza in Albany. The General Services Office has various parking spaces in downtown Albany that have limited parking for visitors.

To learn more about OGS lots, please visit their website. New York City: This office is open ONLY for the acceptance of apostille and attestation documents, as well as for priority apostille appointments. The office will be temporarily closed for all other services. All visitors are requested to follow COVID guidelines. NYS Department of State Licensing Services Division 123 William St. 2nd Fl. New York, NY 10038-3804 Customer Service Hours: Monday to Friday from 9:00 a.m. to 3:30 p.m. * Important Note on Apostille and Certification of Authentication Services: Apostille and certification of authentication documents may be submitted for processing. Customers can provide prepaid envelopes for priority returns. Priority appointments based on itineraries within two weeks can be arranged at our customer service office in Albany or New York.

For more information, see government-issued documents for use in countries that are not members of the 1961 Hague Convention can be certified with a State Department authentication certificate. For more information, see Authentication Certificate Requirements. We make daily trips to the Ministry of Foreign Affairs to receive apostilles and certifications for documents, saving you even more time. We`re also one of the few companies that charges a one-time fee to handle both U.S. State Department authentication and embassy legalization, saving you money. And we`ve already mentioned that with an office in downtown Washington, D.C., we`re able to offer walk-in service. We make international business easier! An apostille corresponds to an international notarial seal. Documents bearing an apostille are legally valid for use in all Contracting States in accordance with the Hague Convention on the Legalisation of Documents. These include the United States and Ukraine.

Individuals who have a priority request based on itineraries within two weeks can make an appointment for their documents to be completed at our customer service office in Albany or New York. Please note that this personalized service at the moment is by appointment only and that visits without prior appointment are not allowed. Please call (518) 474-4429 or send an email with this priority request to [email protected]. Please provide copies of the certified documents that must be authenticated with your itinerary and include « Priority to apostille » in the subject line of the email. You will be contacted with the date and time of the appointment. Doing business internationally can be challenging. Just as each state court has its own rules and regulations, so does each country. Keeping track of these requirements can be a nightmare.

This is where we can help! Not only can our team get the documents you need from the states, but they can also have these documents properly certified for the country where you need to present them. When it comes to apostille, authentication and legalization services, we know which countries require an apostille compared to countries that require authentication and legalization. And that`s not all. We also know the specifics of embassy and consulate requirements. Yes, this office has an interagency agreement with the Controller of Public Accounts (Texas Procurement and Support Services) to pick up and sign the agency`s mail. Legalization consists of a chain of official certifications of the document and can be slow and expensive. For this reason, many countries have agreed to simplify the process by creating the 1961 Hague Convention on the Abolition of the Legalization Requirement for Foreign Public Documents. The convention reduces the process to a single authentication: an authentication certificate (an apostille) issued by an authority designated by the country where the document was issued. In the past, it was even more difficult than today to certify authentic documents for use abroad. The provisions of the 1961 Hague Convention No. 12 (« Abolition of the Obligation to Legalize Foreign Public Documents »)* have removed much of this complexity, at least in the countries where it applies. Legalization and authentication can be very time-consuming processes, and apostille requests, while simpler, still have their own requirements.

To increase the chances of success, you should proceed as follows: The U.S. Embassy in Kiev cannot apostiler or authenticate documents issued in the United States. These documents are apostilled by the office of the Secretary of State (or equivalent office) of the State that issued the original document. The contact details of the 50 Secretaries of State can be found on the website of the National Association of Secretaries of State. Documents issued by the U.S. government are apostilled by the State Department`s Office of Authentication. If a document needs to be translated, a notary will certify the translator`s signature on the translation and the document to be translated will be subject to certification along with the notarized translation. Save time and let CSC take care of the paperwork, tracking and management of your apostille or authentication and legalization requests. Private documents not issued by a government agency can still be authenticated and legalized. The process is just a little different. First of all, the document is notarized. Then, the notarial certification in the document must be certified by the local district official or the secretary of state, depending on the jurisdiction of origin.

The document is then certified by the Ministry of Foreign Affairs and finally submitted to the relevant embassy or consulate for legalization. Currently, New York State Department apostille services may be requested by mail or—in the case of a priority request as described below, — by appointment for personalized service at our Albany or New York locations. Personal services are arranged only and walk-in services are not offered without an appointment. Customers can only submit apostille requests at our Albany and New York locations. Filing requests are not treated as a priority and are processed based on the date of receipt. Once completed, the documents will be returned in the return envelope provided by the customer or by first class mail. Please note that for requests to return to New York, you will need to pay by check or money order. Requests to return to New York paid by credit card will be forwarded to our Albany site for processing.

Please read the following instructions on the apostille process. If you have any questions, please contact us at: 518-474-4429. If a document is to be used in another country, it may be necessary to have it certified. This is called an « apostille » or « authentication certificate. » Examples of documents that are often certified by the State Department include birth, marriage, and death certificates. The State Department certifies only public documents issued in New York State and signed by a New York State official or county official. The « Apostille Section » of the Hague Conference website contains the electronic version of the « ABC of Apostilles » – a brochure containing basic information about the Apostille Convention and how it works. Click here to access the Apostille section and the ABCs of Apostilles. Brochure prepared by the Permanent Bureau (Secretariat) of the Hague Conference on Private International Law and reproduced with its permission. Expect delays: Legalizing a document may take some time.

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